Club Constitution

TY CELYN JUNIOR FOOTBALL CLUB CONSTITUTION

 

  1. TITLE

The club shall be called Ty Celyn Junior Football Club and shall be affiliated to the South Wales Football Association.

  1. OBJECTIVES

To provide or assist in the provision of facilities in the interests of social welfare for the education, and recreation, in particular the playing of Association Football, for the children aged 6 to 18, with the object of improving their conditions of life.

  1. MEMBERSHIP

Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status or sexual orientation.

  1. WELFARE

The club recognises its responsibility to safeguard the welfare of all children, young people and vulnerable adults who are members of the club.  The club will aim to provide good quality football in a safe environment by adopting the procedures and working practices of the Football Association of Wales’ Welfare Policy.

  1. OFFICERS

The officers of the committee shall consist of Chairperson, Hon Secretary (responsible for registrations & fixtures), Hon Treasurer and Welfare Officer, who shall hold office for one year and be eligible for re-election at the Annual General Meeting. These persons shall from the General Committee of the Club.

  1. 6. MANAGEMENT COMMITTEE

The Management Committee shall comprise the General Committee of the Club and the following members.

Any co-opted member properly elected at the AGM or any co-opted member appointed by the Committee during the course of the season with the proviso that any co-opted member must serve only for a specific purpose e.g. fund raising or pitch maintenance.

  1. VOTING

All members of the Committee shall have full voting rights, except in any case where a complaint against a Committee Member is being considered, when such member should absent/him/herself from that part of the proceedings, A Committee member shall have the right to vote by proxy if he/she wishes.

 

  1. CHAIRPERSON

The elected Chairperson shall preside at all meetings of the Committee, but in the Chairperson’s absence, a Chairperson shall be elected from among those present who, in the case of equal votes, shall have the casting vote.

  1. HON SECRETARY

The secretary shall convene all meetings, shall keep regular Minutes, and communicate such matters as are relevant to other members of the Committee.

  1. Keeping a register of players and their registration numbers.
  2. Receiving confirmation from and communicating results to League Officials, in such a manner as to comply with the League regulations for the time being in force.
  3. HON TRESURER

The Treasurer shall keep written records of all transactions made by the Club, produce an Income & Expenditure Account together with a Balance Sheet as at 31st May each year, which is to be audited and presented in time for the AGM.

  1. POWERS OF MANAGEMENT COMMITTEE

The Management Committee, or any duly appointed Sub-Committee shall conduct the business of the club, shall have the power to deal with any offending member, and shall deal with any matters arising connected with the Club. It shall have the powers to hear complaints, or arbitrate in any disputes, receive and discuss suggestions from any member, and co-opt members for specific purposes at any time during its term of office, or fill any vacancy on the committee itself caused by absence or resignation.

  1. GENERAL MEETINGS OF MANAGEMENT COMMITTEE

A Committee Meeting shall be convened within fourteen days by the Secretary at the request of the Chairperson, or by written notice from two or more members of the Committee, or by written notice from eight Club members to convene a Special General Meeting.

Four at Management Committee meetings and eight at Annual General Meetings shall constitute a quorum.

  1. ANNUAL GENERAL MEETING

The AGM shall be held not later than 31st July each year and it shall receive reports from the Chairperson and Hon. Secretary, together with the Financial Statement for the past season, consider the rules and amendments and transact any other business admissible.

At the meeting the Officers co-opted members and Auditor shall be proposed, seconded and elected and propositions for the appointment of Team Managers will be received. At least fourteen days’ notice of the meeting shall be given and all registered members shall be entitled to attend with full voting rights. The method of voting shall be by show of hands or by ballot as the Chairperson direct, each member present being entitled to one vote.

  1. FIXING OF FEES

The Committee shall decide at their last meeting preceding the AGM what recommendations they shall put to members at the AGM in respect of membership fees, match subscriptions and any other fees for the future season. All members shall then be entitled to vote at the AGM on such proposals, or make other proposals as they see fit.

  1. DISCIPLINE

Club discipline is to be vested in the Team Managers who have absolute discretion to take what course of action would seem fit to maintain the standard of conduct expected of the Club members both on and off the field of play, provided that notice of the discipline and the reason for it is given to such member. Notwithstanding the responsibility of the Team Manager, the Management Committee reserve the right to take disciplinary action against a member.

  1. COMPLAINTS PROCEDURE

If any member has cause for complaint against any other member he/she may communicate such preferably in writing to a member of the Management Committee for that complaint to be heard at the next AGM of the Committee. If it should involve a Committee member, he/she should be absent whilst the matter is dealt with, providing that the Committee may require one or both parties to be present to give evidence at such hearing. The findings of such a hearing are to be communicated in writing to both parties.

  1. DISSOLUTION

If at any General Meeting of the Club a resolution be passed calling for the dissolution of the Club, the secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution. If at that Special General Meeting the resolution is carries by at least two-thirds of members present at the meeting, the General committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realize the assets of the Club and discharge all debts and liabilities of the Club. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst members of the Club, but shall be given or transferred to some other voluntary organisation having objectives similar to those of the Club.

  1. INTERPRETATION

Any questions arising on the construction of this constitution or of any matter not herein provided for shall be referred to the Committee whose decision shall be final.